Replicon Timesheet FAQ

  1. What is Replicon?
    Replicon is a third party company providing a Web based Timesheet Reporting System. You will need to keep your timesheet up-to-date with all the necessary information. The time sheets are approved by your manager \ project manager, and all payments you receive are based on the filled in timesheets. You will receive your Replicon user ID & password once all the agreement documents are signed and returned to Z-Axis. For more details on Replicon, please visit the website www.replicon.com
  2. When can I get access to Replicon?
    Access to Replicon is given only after receiving signed agreement copies. Once you have the User ID and Password you can access your Replicon account from http://na1.replicon.com/Z-Axis/main.aspx
  3. I have never used Replicon before, how do I get started?
    You will receive detailed instructions on how to enter your timesheet on Replicon. Also, your manager \ project manager can give you specific instruction on the details you need to enter in your timesheets.
  4. What if I cannot access Replicon?
    Please contact us at payroll@zaxistech.com with details of the specific problem that you are facing with Replicon.
  5. What if I forget my Replicon user id & password?
    Please contact us at payroll@zaxistech.com to get your User ID and password reinstated.
  6. Whom should I contact for all Replicon related queries?
    Please email payroll@zaxistech.com or contact your manager \ project manager with the specific issue. If available, a screen shot would help them repro the issue and help resolve the issue quicker.
  7. What is a project id?
    It is a unique alpha numerical id associated with every project is assigned to you by a Project Manager. The project id helps us identify the project and track the details of the project. You will always need to enter your timesheet details against a project id.
  8. Where can I see my Project ID's in Replicon?
    You will find Project ID listed under the Drop Down menu of the "Activity" column in your timesheet.
  9. What if I cannot find my Project ID?
    Project ids are added every 2nd day automatically in Replicon. However, if you find your project id is missing please contact your Project Manager.
  10. Do I need to submit an invoice to get paid?
    Your logged time against the projects in the Replicon timesheet will be considered on a bi-weekly basis, on the 15th & last working day of the month, as your invoice. We do not require any other form of invoices for payment purpose.
  11. What if I fail to submit my timesheet on the due date?
    Oopsss!! Sorry you missed your payment in the current pay period. But don't panic, notify us immediately at payroll@zaxistech.com, so it could be included in the next pay cycle. However, any timesheets pending for a period of six months or more will not be considered & the amount shall be forfeited.
  12. How does one get paid by submitting their timesheet?
    Payments are done two pay-cycles a months. Timesheets between 1st and 15th of the month are paid on the last working day of the month and timesheets between 16th and the last working day of the month will be paid on 15th of the following month.
  13. Can the timesheet be edited once submitted?
    Timesheet cannot be edited once it has been submitted. Hence, always save your timesheet & only submit it when you are absolutely certain that it is accurate and has all the details. You project manager is the approver of your timesheet and will be your first point of contact for any issues and assistance.
  14. Whom do I need to Report about my Vacation/Off time/Sick/Personal Time Off etc..?
    As a sub-contractor you are allowed to take as much time as you like in a calendar year. However we request you to give us at least 2 weeks prior notice by reporting it in Replicon in your timesheet. This helps Z-Axis project managers to coordinate and assign projects accordingly.
  15. Who approves my timesheet?
    Your Project Manager is the approving authority of your timesheets. Please make sure that the information you enter in the timesheet is accurate and complete so that the project manager can approve the timesheet without any difficulty or additional communication.
  16. How do I know if my timesheet has been approved?
    You will receive an email notification stating that your timesheet has been approved.
  17. Where can I address my timesheet reported queries?
    All timesheet related queries can be addressed to your Project Manager.
  18. What if my timesheet get rejected? Can I re-submit it?
    Yes. You receive an email notification stating that your timesheet has been rejected mentioning the reason for rejection. You may edit the timesheet and re-submit it.
  19. I was not given Replicon web timesheet access?
    If you do not have access to Replicon yet, please contact your project manager to get a manual timesheet template. You will need to use this offline timesheet template to maintain your project work details. Email the timesheet to payroll@zaxistech.com and your project manager for approval and processing.
  20. How do I get approval for Old timesheets?
    You may contact your project manager to get the approval for those that were not previously approved. However, any timesheet 6 months or older will not be considered for payment & the amount shall be forfeited. Hence Z-Axis requests you to submit your timesheets in a timely manner and track their approval.